Modern Slavery Statement for Garden Maintenance Richmond

This Modern Slavery Statement sets out the approach taken by Garden Maintenance Richmond and our associated Richmond garden maintenance teams to prevent modern slavery, forced labour and human trafficking in our operations and supply chains. We recognise our responsibility to uphold human rights across all parts of garden maintenance in Richmond and to ensure our contractors, suppliers and workforce act ethically and legally.

Our commitment extends to every part of our business, from local groundskeeping and landscaping to seasonal labour engaged across the borough. This policy addresses risk identification, prevention measures and continuous improvement for garden maintenance services in Richmond, recognising that modern slavery can occur in many forms, including debt bondage, unlawful withholding of wages and exploitative recruitment practices.

Zero-Tolerance Policy

Garden Maintenance Richmond operates a zero-tolerance position towards any form of modern slavery. We will not knowingly support or engage with suppliers or contractors who permit or practice exploitation. All employees, sub-contractors and partners are required to comply with this policy. Any breach may result in disciplinary action, contract termination and referral to the relevant authorities.

Supplier Expectations and Due Diligence

We expect all suppliers providing goods and services to our Richmond teams to adhere to a Supplier Code of Conduct that prohibits forced labour and human trafficking. Our procurement process includes risk-based checks, contractual clauses that reflect our standards, and mandatory confirmations from suppliers that they comply with applicable labour laws.

Supplier Audits and Monitoring

Audits form a core part of our supplier assurance. We conduct both scheduled and unannounced audits of high-risk suppliers, using a mix of documentation review, on-site inspections and worker interviews. Audit focus areas include working hours, wage records, recruitment fees, accommodation conditions and freedom of movement.

Key components of our supplier audit programme include:

• Risk-based audit frequency and prioritisation across Richmond garden maintenance supply chains.
• Corrective action plans for identified non-compliances and clear timelines for remediation.
• Escalation procedures that may include suspension or termination of contracts for repeated or serious violations.

Reporting Channels and Whistleblowing

We maintain multiple confidential reporting channels for employees, contractors and third parties to raise concerns about modern slavery or exploitation without fear of retaliation. Reports can be made anonymously and will be investigated promptly, impartially and diligently.

All reports are handled with sensitivity and confidentiality. We ensure protection for whistleblowers in accordance with applicable laws and our internal policies. Response measures include immediate risk assessment, protection for affected individuals, and engagement with law enforcement and specialist support organisations where appropriate.

Training, Awareness and Continuous Improvement

We provide targeted training for staff and supervisors involved in recruitment, procurement and supplier management, helping them to recognise signs of exploitation and to understand reporting obligations. Training is refreshed regularly and tailored to different roles across our Richmond gardening operations.

Our anti-slavery programme is subject to ongoing review. Performance metrics and improvement plans are reported to senior management. We measure progress through audit outcomes, number of reports and corrective actions completed, and improvements in supplier compliance.

Annual Review: This statement and our policies are reviewed at least annually to reflect changes in risk, legislation and best practice. The review process includes consultation with relevant stakeholders, evaluation of audit results, and updates to training, supplier due diligence and reporting mechanisms. We reaffirm our ongoing commitment to prevent modern slavery within Garden Maintenance Richmond and to act decisively where risks are identified.